Position Opening at the Mission of Japan to NATO *Application closed
2024/10/25
The Mission of Japan to NATO are looking for local staff members.
The Mission of Japan to NATO is seeking full-time local staff members for the General Affairs Section, the Security Policy Section and the Administrative Section for a temporary position of six months from mid-December 2024. The employment contract may be extended extended depending on the evaluation the service.1. Protocol/General Affairs Assistant
Job description
As a local staff member of the Protocol section, you will assist the Ambassador and the Deputy Chief of the Mission with various secretarial tasks and internal organization, including:
- Liaison and coordination, including phone calls, with external parties;
- Organization and coordination of receptions and other events;
- Carry out administrative procedures and paperwork;
- Simple research work;
- Various administrative tasks, as required by the Mission
- Valid work permit in Belgium;
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint);
- Business-level proficiency in English;
- Proficiency in French and Japanese (preferably at a business level);
- Excellent verbal and written communication skills;
- Precision and meticulousness in paperwork and equipment management;
- Willingness to undertake a variety of tasks
2. Research Assistant (Security Policy)
Job description
As a local staff member of the Security Section, you will assist diplomatic staff with various tasks related to our Mission to NATO, including:
- Researching specific areas as requested by the diplomatic staff;
- Assisting with fact-checking, proofreading, and editing of written materials;
- Attending meetings, taking notes, and writing summary reports of outside policy briefings, conferences, forums, and symposiums;
- Tracking English language news and data sources on NATO;
- Providing administrative support to the diplomatic staff;
- Providing support across departmental lines and for other fellows, upon request;
- Valid work permit in Belgium;
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint);
- Business-level proficiency in English;
- Familiarity with national security topics;
- Strong research, proofreading, editing, and organizational skills;
- Excellent verbal and written communication skills;
- Proven ability to work in a fast-paced environment, both independently and as part of a team
- Master’s degree in a field that allows the candidate to understand our research and analysis;
- Demonstrated interest and proficiency in defense and national security issues;
- Proficiency in French
3. Public Relations/General Affairs Assistant
Job description
As a local staff member of the Public Relations Section, you will assist with various tasks in the field of public relations, including:
- Cooperation with NATO in the field of public relations;
- Carry out public relations activities for the Mission of Japan to NATO;
- Liaison and coordination with external parties according to instructions from the diplomats and officials;
- Management of Mission of Japan to NATO website and social media;
- Management of various administrative procedures and documents;
- Carry out any other administrative task that would be required by the Mission
- Valid work permit in Belgium;
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint);
- Business-level proficiency in English;
- Proficiency in Japanese, as well as in French or Dutch (preferably business level);
- Excellent verbal and written communication skills;
- Accuracy and meticulousness in paperwork and equipment management;
- Willingness to undertake a variety of tasks
- Demonstrated interest and proficiency in defense and national security issues
4. Administrative Assistant
Job description
As a local administrative assistant, you will mainly assist with various administrative tasks instructed by diplomats and officials, including:
- Accounting;
- Human resources management;
- Official residence and office management;
- Carry out any other administrative tasks that would be required by the Mission
- Valid work permit in Belgium;
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint);
- Business-level proficiency in Japanese and French;
- Excellent verbal and written communication skills
Salaries and Working Hours (applied to all the positions)
- 2,500€～4,000€ gross per month depending on qualifications and experience
- Monday to Friday, full-time (in accordance with Belgian legislation): 38h/week
Contact
Recruitment Schedule
*This is the current schedule and may be subject to change. Any changes will be posted on this page.Applicants will first be screened based on their motivation and background. Then, candidates may be invited to sit for interviews. Unsuccessful applications will not be notified individually and submitted documents will not be returned.
- Monday, November 18: Application deadline
- Friday, November 22: Announcement of document screening results
- Week of November 25: Written test at the Mission
- Week of December 2: Interview at the Mission
- Friday, December 6: Announcement of successful candidates
- From mid-December onwards: Start of employment (The actual start date will be determined based on individual circumstances)